Tips for Safe Digital Meetings

A pandemic is not a reason to postpone long-awaited events. Modern digital meetings keep you connected with clients and colleagues, whether you are hosting a fundraising event, conference, or webinar.

How to Make Your Digital Meetings Safe?

A positive aspect of the digital meeting is the ability to quickly get feedback from the bottom up, learn about what is happening in the company, about people’s moods, their needs, the level of understanding of the company’s problems, attitudes towards the policy of senior management, etc.

Of course, there are some downsides to the digital meeting. And one of the most essential is the need to set aside time. The leader must distract himself from the current work and distract his subordinates. It often turns out that the question is urgent. Sometimes the leader, fearing a long meeting, prefers to make a decision alone in order to save time. However, it should be noted that a properly organized meeting usually lasts no more than an hour and a half.

If you doubt the reliability of the guests of your event, or if they are planning to participate in the digital meetings only as listeners, limit their opportunities when planning it. By preventing guests from sending audio, video, and messages to the webinar, you will protect conference participants from unwanted audio replicas, text messages, video gestures, as well as images and gif animations. It is equally important to understand how the board of directors performs its functions in digital meetings and what its role is.

What Tips Will Improve the Safety of Digital Meetings?

  1. Set a password for digital meetings, preferably for each event.

Use the ability to enter the conference using a password that is sent to the participants in advance. You can enter passwords for a group, an account for all sessions, a user, or an individual event. To prevent unauthorized people from entering the meeting or stealing the password, it is better to change this secret word for each online meeting. For the password itself, choose a randomly generated one. Do not trust your imagination, because there is a possibility that it will be picked up by pranksters or intruders.

2. Do not let unauthorized persons.

For a lesson, conference, or meeting, you should send invitations only to students, scheduled participants, registered users. You can not openly provide links to online lessons or conferences. You also need to warn students that they cannot transfer links to third parties, tell them what this can lead to.

3. The leader comes in first.

Don’t let other users join before you. This can be provided in the corresponding parameter for the “Account Settings” group. It is the presenter who is responsible for ensuring that no unauthorized persons get to the conference.

4. Use a “waiting room”.

This feature allows you to preview participants before adding them to a lesson, meeting. This increases the control over the security of the sessions, as it is easy to find unnecessary participants upon confirmation. All over the world, so-called bombing is now annoying: hackers infiltrate hangouts and scare or scold participants.

5. Be careful with file sharing.

You can only allow files to be transferred when you are sure of their content. This will protect you from sending virus programs and unnecessary files. Better to transfer them through the Google Drive service or instant messengers.